{"id":1564,"date":"2023-02-27T02:48:31","date_gmt":"2023-02-27T02:48:31","guid":{"rendered":"https:\/\/course.oeru.org\/ipm104\/?page_id=1564"},"modified":"2023-02-27T02:48:31","modified_gmt":"2023-02-27T02:48:31","slug":"planning-communication","status":"publish","type":"page","link":"https:\/\/course.oeru.org\/ipm104\/learning-pathways\/communication\/planning-communication\/","title":{"rendered":"Planning communication"},"content":{"rendered":"<div id=\"content\" class=\"mw-body container\" role=\"main\">\n<div class=\"row\">\n<div class=\"col-md-12\">\n<div class=\"panel\">\n<div class=\"panel-body\">\n<div id=\"bodyContent\">\n<div id=\"mw-content-text\" lang=\"en\" dir=\"ltr\" class=\"mw-content-ltr\">\n<div class=\"thumb tright\">\n<div class=\"thumbinner thumbnail\" style=\"width:302px;\"><a href=\"https:\/\/wikieducator.org\/File:Flight-table-1028240_1280.jpg\" class=\"image\"><img loading=\"lazy\" decoding=\"async\" alt=\"\" src=\"\/\/wikieducator.org\/images\/thumb\/b\/b2\/Flight-table-1028240_1280.jpg\/300px-Flight-table-1028240_1280.jpg\" width=\"300\" height=\"225\" class=\"thumbimage img-responsive\"><\/a>  <\/p>\n<div class=\"thumbcaption\">Flight departures<\/div>\n<\/div>\n<\/div>\n<p>Due to the complexity and importance of communications within project management, it is not possible to leave it to chance.\n<\/p>\n<p>Now that you have an understanding of the communication process and the available choices for methods of communication, the next step is to plan and outline the communication framework to be used in your project. In other words, how do you intend to get the right messages to the right people at the right time?<br \/>\n<br style=\"clear:both;\">\n<\/p>\n<div id=\"Reading\" class=\"panel iDevice\">\n\t<div class=\"panel-heading idevice-heading\">\n\t\t<div>\n\t\t\t<img decoding=\"async\" class=\"pedagogicalicon\" alt=\"reading\" src=\"https:\/\/course.oeru.org\/ipm104\/wp-content\/themes\/oeru_course\/idevices\/Icon_reading.png\">\n\t\t<\/div>\n\t\t<div>\n\t\t\t<h2>Communication plan<\/h2>\n\t\t<\/div>\n\t<\/div>\n\t<div class=\"panel-body\">\n\t\t<div class=\"col-md-12\">\n\t\t\t<\/p>\n<p>Read the section <i>Communication Plan Template<\/i> in the prescribed textbook (<a rel=\"nofollow\" class=\"external text\" href=\"https:\/\/opentextbc.ca\/projectmanagement\/Table-of-contents\/\">Web<\/a> | <a rel=\"nofollow\" class=\"external text\" href=\"https:\/\/opentextbc.ca\/projectmanagement\/open\/download?filename=Project-Management-1464292370&amp;type=pdf\">PDF<\/a>), end of Chapter 15 (pages 139 and 140 in the PDF version). Note: In the Communication Plan Template &#8211; stakeholders includes team members, suppliers etc.\n<\/p>\n<p>\n<\/p>\n<p>\n\t\t<\/div>\n\t<\/div>\n<\/div>\n<p>\n<\/p>\n<h3><span class=\"mw-headline\" id=\"Benefits_of_preparing_communication_plan\">Benefits of preparing communication plan<\/span><\/h3>\n<p>A communication plan manages the expectations of all members of the project team. It allows them to understand communication flows throughout the project and the requirements of their communication responsibilities.\n<\/p>\n<ul>\n<li> By documenting the process the team can refer to it as frequently as they need to.\n<\/li>\n<li> Stakeholders&#8217; and team members&#8217; communication needs and processes are made explicit at the start of the project.\n<\/li>\n<li> The chances of critical communications being missed (or misplaced) during the project are reduced.\n<\/li>\n<\/ul>\n<h3><span class=\"mw-headline\" id=\"Criteria_for_assessing_a_communication_plan.\">Criteria for assessing a communication plan.<\/span><\/h3>\n<p>At a minimum, your communication plan should include the following information:\n<\/p>\n<ul>\n<li> What to communicate: how are the various pieces of information dealt with? Who needs to see progress reports, invoices etc. Are standardised formats to be used?\n<\/li>\n<li> To whom: not every stakeholder or team member requires every piece of information that is generated throughout the project.\n<\/li>\n<li> Frequency:when should communication be expected? Daily, weekly, monthly meetings or emails? Contingent or triggered communication based on events that occur e.g. phase completion.\n<\/li>\n<li> Communication Channel: what range of communication channels are used for each type of event and for each participant?\n<\/li>\n<\/ul>\n<p>\n<b>WEnote<\/b>: Is a communication plan \/ matrix required for a small project that only involves 3 &#8211; 4 people? Support your opinion.\n<\/p>\n<p>Post your comment below and then look on the <a href=\"\/ipm104\/interactions\/course-feed\" title=\"Introduction to project management\/IPM104\/Feed\">course feed page<\/a> to see what others have posted.<\/p>\n<p><div><p>You must be logged in to post to WEnotes.<\/p><\/div><br \/>\n<i>Note: Your comment will be displayed in the <a href=\"\/ipm104\/interactions\/course-feed\" title=\"Introduction to project management\/IPM104\/Feed\">course feed<\/a>.<\/i><\/p>\n<p>\n<\/p>\n<div id=\"activity\" class=\"panel iDevice\">\n\t<div class=\"panel-heading idevice-heading\">\n\t\t<div>\n\t\t\t<img decoding=\"async\" class=\"pedagogicalicon\" alt=\"activity\" src=\"https:\/\/course.oeru.org\/ipm104\/wp-content\/themes\/oeru_course\/idevices\/Icon_activity.png\">\n\t\t<\/div>\n\t\t<div>\n\t\t\t<h2>Creating a Communications Plan<\/h2>\n\t\t<\/div>\n\t<\/div>\n\t<div class=\"panel-body\">\n\t\t<div class=\"col-md-12\">\n\t\t\t<\/p>\n<p>\n<div data-mode=\"normal\" data-oembed=\"1\" data-provider=\"youtube\" id=\"arve-youtube-due2gqpzbpw\" style=\"max-width:400px;\" class=\"arve aligncenter\">\n\t<div class=\"arve-inner\">\n\t\t<div style=\"aspect-ratio:500\/281\" class=\"arve-embed arve-embed--has-aspect-ratio\">\n\t\t\t<div class=\"arve-ar\" style=\"padding-top:56.200000%\"><\/div>\n\t\t\t<iframe allow=\"accelerometer &apos;none&apos;;autoplay &apos;none&apos;;bluetooth &apos;none&apos;;browsing-topics &apos;none&apos;;camera &apos;none&apos;;clipboard-read &apos;none&apos;;clipboard-write;display-capture &apos;none&apos;;encrypted-media &apos;none&apos;;gamepad &apos;none&apos;;geolocation &apos;none&apos;;gyroscope &apos;none&apos;;hid &apos;none&apos;;identity-credentials-get &apos;none&apos;;idle-detection &apos;none&apos;;keyboard-map &apos;none&apos;;local-fonts;magnetometer &apos;none&apos;;microphone &apos;none&apos;;midi &apos;none&apos;;otp-credentials &apos;none&apos;;payment &apos;none&apos;;picture-in-picture;publickey-credentials-create &apos;none&apos;;publickey-credentials-get &apos;none&apos;;screen-wake-lock &apos;none&apos;;serial &apos;none&apos;;summarizer &apos;none&apos;;sync-xhr;usb &apos;none&apos;;web-share;window-management &apos;none&apos;;xr-spatial-tracking &apos;none&apos;;\" allowfullscreen=\"\" class=\"arve-iframe fitvidsignore\" credentialless data-arve=\"arve-youtube-due2gqpzbpw\" data-lenis-prevent=\"\" data-src-no-ap=\"https:\/\/www.youtube-nocookie.com\/embed\/DUE2GqpZbpw?feature=oembed&amp;iv_load_policy=3&amp;modestbranding=1&amp;rel=0&amp;autohide=1&amp;playsinline=0&amp;autoplay=0\" frameborder=\"0\" height=\"224.8\" loading=\"lazy\" name=\"\" referrerpolicy=\"strict-origin-when-cross-origin\" sandbox=\"allow-scripts allow-same-origin allow-presentation allow-popups allow-popups-to-escape-sandbox\" scrolling=\"no\" src=\"https:\/\/www.youtube-nocookie.com\/embed\/DUE2GqpZbpw?feature=oembed&#038;iv_load_policy=3&#038;modestbranding=1&#038;rel=0&#038;autohide=1&#038;playsinline=0&#038;autoplay=0\" title=\"Creating a Communications Plan (7:16)\" width=\"400\"><\/iframe>\n\t\t\t\n\t\t<\/div>\n\t\t\n\t<\/div>\n\t\n\t\n\t<script type=\"application\/ld+json\">{\"@context\":\"http:\\\/\\\/schema.org\\\/\",\"@id\":\"https:\\\/\\\/course.oeru.org\\\/ipm104\\\/learning-pathways\\\/communication\\\/planning-communication\\\/#arve-youtube-due2gqpzbpw\",\"type\":\"VideoObject\",\"embedURL\":\"https:\\\/\\\/www.youtube-nocookie.com\\\/embed\\\/DUE2GqpZbpw?feature=oembed&iv_load_policy=3&modestbranding=1&rel=0&autohide=1&playsinline=0&autoplay=0\",\"name\":\"Creating a Communications Plan (7:16)\"}<\/script>\n\t\n<div class=\"arve-error\"><p><small><abbr title=\"Advanced Responsive Video Embedder\">ARVE<\/abbr> error: maxwidth: <code>560px<\/code> is not valid<\/small><\/p><\/div>\n<\/div> <\/p>\n<p>\n<\/p>\n<ol>\n<li>  Prepare a Communication plan template\n<ul>\n<li> Create a simple document or spreadsheet template for use in the learning challenge.\n<\/li>\n<li> Column one event, then 1 &#8211; 6 from the text (Whom, Why. What, When, How, Who).\n<\/li>\n<\/ul>\n<\/li>\n<li> Using the template create a practice example for one communication activity that addresses step 1 &#8211; 6 from the text.\n<\/li>\n<\/ol>\n<p>\n<\/p>\n<p>\n\t\t<\/div>\n\t<\/div>\n<\/div>\n<p><!-- \nNewPP limit report\nCPU time usage: 0.062 seconds\nReal time usage: 0.076 seconds\nPreprocessor visited node count: 269\/1000000\nPreprocessor generated node count: 1232\/1000000\nPost\u2010expand include size: 5579\/2097152 bytes\nTemplate argument size: 2014\/2097152 bytes\nHighest expansion depth: 7\/40\nExpensive parser function count: 0\/100\n--><\/p>\n<p><!-- Saved in parser cache with key we_en-mw_:pcache:idhash:179523-0!*!0!!*!2!* and timestamp 20230227024831 and revision id 1025159\n -->\n<\/div>\n<div class=\"visualClear\"><\/div>\n<\/p><\/div>\n<\/p><\/div>\n<\/div>\n<\/div>\n<\/div>\n<div class=\"row\">\n<div class=\"col-md-12\">\n<ul class=\"pager\">\n<li class=\"previous\">\n            <a href=\"\/ipm104\/learning-pathways\/communication\/choosing-communication-methods\">\u2190 Previous<\/a>\n          <\/li>\n<li class=\"next\">\n            <a href=\"\/ipm104\/learning-pathways\/communication\/start-communication-plan-challenge\">Next \u2192<\/a>\n          <\/li>\n<\/ul><\/div>\n<\/p><\/div>\n<div id=\"wenote-ids\"><script type='text\/javascript' id='wenotes-ids'>\n    var WEnotesSite = \"https:\/\/wikieducator.org\";\n    var WEnotesPath = \"\/Introduction_to_project_management\/IPM104\/Communication\/Communication_plan\";\n    var WEnotesSiteID = \"0e3d258fbd36841f92259eefcd41d5e9\";\n    var WEnotesPathID = \"57c8ec74c902e5aebc31daafe2ecc58a\";\n    var WEnotesIDs = { site: \"https:\/\/wikieducator.org\", path: \"\/Introduction_to_project_management\/IPM104\/Communication\/Communication_plan\", site_id: \"0e3d258fbd36841f92259eefcd41d5e9\", path_id: \"57c8ec74c902e5aebc31daafe2ecc58a\" };\n<\/script><\/div>\n<\/div>\n<footer><\/footer>\n","protected":false},"excerpt":{"rendered":"<p>Flight departures Due to the complexity and importance of communications within project management, it is not possible to leave it to chance. Now that you have an understanding of the communication process and the available choices for methods of communication, the next step is to plan and outline the communication framework to be used in [&hellip;]<\/p>\n","protected":false},"author":1,"featured_media":0,"parent":1550,"menu_order":0,"comment_status":"closed","ping_status":"closed","template":"","meta":{"footnotes":""},"class_list":["post-1564","page","type-page","status-publish","hentry"],"_links":{"self":[{"href":"https:\/\/course.oeru.org\/ipm104\/wp-json\/wp\/v2\/pages\/1564","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/course.oeru.org\/ipm104\/wp-json\/wp\/v2\/pages"}],"about":[{"href":"https:\/\/course.oeru.org\/ipm104\/wp-json\/wp\/v2\/types\/page"}],"author":[{"embeddable":true,"href":"https:\/\/course.oeru.org\/ipm104\/wp-json\/wp\/v2\/users\/1"}],"replies":[{"embeddable":true,"href":"https:\/\/course.oeru.org\/ipm104\/wp-json\/wp\/v2\/comments?post=1564"}],"version-history":[{"count":1,"href":"https:\/\/course.oeru.org\/ipm104\/wp-json\/wp\/v2\/pages\/1564\/revisions"}],"predecessor-version":[{"id":1565,"href":"https:\/\/course.oeru.org\/ipm104\/wp-json\/wp\/v2\/pages\/1564\/revisions\/1565"}],"up":[{"embeddable":true,"href":"https:\/\/course.oeru.org\/ipm104\/wp-json\/wp\/v2\/pages\/1550"}],"wp:attachment":[{"href":"https:\/\/course.oeru.org\/ipm104\/wp-json\/wp\/v2\/media?parent=1564"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}