Throughout the project, lots of material is created in the form of approvals, sign-offs, contracts, status reports etc. Given that these were all designed consciously, a project manager must also consider how evidence of the project’s progress and completion will be stored and made available to the organisation, now that the project has been completed. Often these documents provide significant information and capture knowledge that may be useful for future projects. They also provide an evidence trail should any element of the project be contested.


Recording and archiving project documents

Read from the section Final Payments to the end of the chapter in the prescribed textbook (Web | PDF), Chapter 18 (pages 153 – 155 in the PDF version).

Discussion Forum

Post your answer to the following questions in the forum. Don’t forget to read what others have posted as well.

  1. What is the purpose of storing the documents related to the project?
  2. What alternatives are available for storing documents electronically?
  3. What are the benefits and dangers associated with electronic storage?